Willamette University Office of Communications records
Scope and Contents
The Willamette University Office of Communications records contain printed promotional and expository materials created by the Office of Communications. The collection is largely composed of mailings, brochures, and pamphlets addressing university admissions, development, and events. Some published reports and periodicals are also included.
Dates
- Creation: 1964-2020
Creator
- Willamette University. Office of Communications (Organization)
Language of Materials
Materials are in English.
Conditions Governing Access
This collection is open to researchers, with the exception of files designated as University Records, which are closed for 25 years from date of creation per University policy. These are located primarily in the Administrative materials series.
Conditions Governing Use
Library acts as “fair use” reproduction agent.
For further information, see the section on copyright in the Regulations and Procedures of the Willamette University Archives and Special Collections.
Copyright Information: Before material from collections at Willamette University Archives and Special Collections may be quoted in print, or otherwise reproduced, in whole or in part, in any publication, permission must be obtained from (1) the owner of the physical property, and (2) the holder of the copyright. It is the particular responsibility of the researcher to obtain both sets of permission. Persons wishing to quote from materials in any collections held by University Archives and Special Collections should consult the University Archivist. Reproduction of any item must contain a complete citation to the original.
Historical Note
The Office of University Communications offers planning assistance and tools for university faculty and staff promoting Willamette's programs and events. In particular, Communications staff strive to develop and distribute key communications for external audiences.
Extent
15 Linear Feet (16 boxes)
Overview
The Willamette University Office of Communications records contain the University's printed promotional material, as well as administrative materials from the Office of Communications.
Arrangement
The Office of Communications records are arranged into three series: I. Publicity materials; II. News releases; and III. Administrative materials. Series I, Publicity materials, is further divided into alphabetical subseries based upon the office the material was created on behalf of.
Physical Location
Mark O. Hatfield Library
Accruals
Materials from the Office of Communications are deposited on a semi-regular basis. This finding aid is updated regularly to reflect these accruals. It underwent significant revision due to a large transfer in early 2018. In 2021, the collection underwent another significant revision. This included the addition of series II-III and additional materials into series I.
Separated Materials
Any newsletters and journals, though produced and printed by Communications, are described and physically housed as part of the University Publications collection. These include: Commencement materials, Inside Willamette, Directions, Troubador, Willamette Lawyer, and others.
Newspaper clippings were removed and placed in the general reference collection. Photographs were removed to the Campus Photographs collection (WUA9999). Audiovisual materials were removed to the Campus AV collection.
Building dedication programs, initially processed into this collection, were moved to the Facilities records (WUA130) in March 2022.
Subject
- Willamette University (Organization)
Genre / Form
Geographic
Topical
- Title
- Guide to the Willamette University Office of Communications records
- Status
- Completed
- Author
- Finding aid processed by Christopher McFetridge and Selicity Icefire. Finding aid revised by Elizabeth Peters.
- Date
- © 2021
- Description rules
- Dacs
- Language of description
- English
- Script of description
- Latin
- Language of description note
- Finding aid written in English.
Revision Statements
- 2021 May 25: Accretions added. News Releases and Administrative series added.
- 2022 April 22: Advancement and Alumni Relations series merged. Some materials added or removed from Advancement accessions.
- 2022 May 12: Some materials removed from academic department series to CAS Academic Departments collection (WUA059).
Repository Details
Part of the Willamette University Archives and Special Collections Collection Descriptions
Mark O. Hatfield Library
900 State Street
Salem Oregon 97301 United States
archives@willamette.edu