Willamette University Office of Advancement records

Collection

Identifier: WUA132

Staff Only

Scope and Contents

The Office of Advancement records contain materials pertaining to the university's relationships with alums, donors, and other community partners. This includes gift and donor records, planning and program materials from Alumni Weekend and other gatherings of alums, and class notes and newsletters.

Dates

Creation: 1867-2019

Language of Materials

The materials are in English.

Conditions Governing Access

The majority of the records are open to researchers, with the exception of items restricted per University policies. Such restrictions are noted at the file level.

Conditions Governing Use

Library acts as “fair use” reproduction agent.

For further information, see the section on copyright in the Regulations and Procedures of the Willamette University Archives and Special Collections.

Copyright Information: Before material from collections at Willamette University Archives and Special Collections may be quoted in print, or otherwise reproduced, in whole or in part, in any publication, permission must be obtained from (1) the owner of the physical property, and (2) the holder of the copyright. It is the particular responsibility of the researcher to obtain both sets of permission. Persons wishing to quote from materials in any collections held by University Archives and Special Collections should consult the University Archivist. Reproduction of any item must contain a complete citation to the original.

Biographical / Historical

The Office of Advancement coordinates the university's relationships with alums, donors, and other community partners. It includes departments of Advancement, University Relations, Development, and Strategy and Operations. The name and scope of the office has shifted significantly over the course of the university's history. It has previously been called the Office of Development, Major Gifts, Gift Planning, Annual Giving, Alumni and Parent Relations, and University Relations.

Extent

15 Linear Feet (35 boxes)

Additional Description

Overview

The Office of Advancement records contain materials pertaining to the university's relationships with alums, donors, and other community partners.

Arrangement

The collection is arranged into two series: I. Alumni Relations; and II. Development. The Alumni Relations series is further arranged into three subseries: I. Administrative materials; II. Class notes; and III. Information about Alums. The Development series is further arranged into two subseries: I. Administrative materials; and II. Donor files and gift records.

Physical Location

Mark O. Hatfield Library

Accruals

Additions to these records are expected as records become inactive.

Related Materials

Promotional mailings can be found in the Communications records (WUA089).

Planning materials for large-scale university fundraising campaigns, such as the Campaign for Willamette and the Sesquicentennial Campaign, are located in the Office of the President records.

Processing Information

This collection has been processed and described at a folder level. The materials have been reboxed and refoldered for preservation, maintaining original folder titles and internal folder arrangements where possible.

The description uses "alum" or "alums" throughout in place of "alumni" as a gender-neutral term for graduates of the university, except when "alumni" or another term is used as the title of an organization or event.