Willamette University Office of Advancement records
Scope and Contents
The Office of Advancement records contain materials pertaining to the university's relationships with alums, donors, and other community partners. This includes gift and donor records, planning and program materials from Alumni Weekend and other gatherings of alums, and class notes and newsletters.
Dates
- 1867-2019
Language of Materials
The materials are in English.
Conditions Governing Access
The majority of the records are open to researchers, with the exception of items restricted per University policies. Such restrictions are noted at the file level.
Conditions Governing Use
Library acts as “fair use” reproduction agent.
For further information, see the section on copyright in the Regulations and Procedures of the Willamette University Archives and Special Collections.
Copyright Information: Before material from collections at Willamette University Archives and Special Collections may be quoted in print, or otherwise reproduced, in whole or in part, in any publication, permission must be obtained from (1) the owner of the physical property, and (2) the holder of the copyright. It is the particular responsibility of the researcher to obtain both sets of permission. Persons wishing to quote from materials in any collections held by University Archives and Special Collections should consult the University Archivist. Reproduction of any item must contain a complete citation to the original.
Biographical / Historical
The Office of Advancement coordinates the university's relationships with alums, donors, and other community partners. It includes departments of Advancement, University Relations, Development, and Strategy and Operations. The name and scope of the office has shifted significantly over the course of the university's history. It has previously been called the Office of Development, Major Gifts, Gift Planning, Annual Giving, Alumni and Parent Relations, and University Relations.
Extent
15 Linear Feet (35 boxes)
Overview
The Office of Advancement records contain materials pertaining to the university's relationships with alums, donors, and other community partners.
Arrangement
The collection is arranged into two series: I. Alumni Relations; and II. Development. The Alumni Relations series is further arranged into three subseries: I. Administrative materials; II. Class notes; and III. Information about Alums. The Development series is further arranged into two subseries: I. Administrative materials; and II. Donor files and gift records.
Physical Location
Mark O. Hatfield Library
Accruals
Additions to these records are expected as records become inactive.
Processing Information
This collection has been processed and described at a folder level. The materials have been reboxed and refoldered for preservation, maintaining original folder titles and internal folder arrangements where possible.
The description uses "alum" or "alums" throughout in place of "alumni" as a gender-neutral term for graduates of the university, except when "alumni" or another term is used as the title of an organization or event.
- Title
- Guide to the Willamette University Office of Advancement records
- Status
- Completed
- Author
- Elizabeth Peters
- Date
- 2022
- Description rules
- Dacs
- Language of description
- English
- Script of description
- Latin
- Language of description note
- Finding aid written in English.
Repository Details
Part of the Willamette University Archives and Special Collections Collection Descriptions
Mark O. Hatfield Library
900 State Street
Salem Oregon 97301 United States
archives@willamette.edu